Title
Home Pick-Up Household Hazardous Waste Collection Service - Pilot Program, Requirements Contract (Ordinance S-47167)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Kary Environmental Services, Inc. (KES) to provide home pick-up Household Hazardous Waste (HHW) collection service to residents for a term of six months, in support of a pilot program. Further request to authorize the City Controller to disburse all funds related to this item. This agreement will have an aggregate amount of $350,000.
Report
Summary
The City offers a program for recycling and proper disposal of HHW, which has historically been an event style collection. In March 2020, due to the COVID-19 health pandemic and related safety concerns, HHW collection events were postponed indefinitely. Alternatively, residents have been provided an option allowing them to deliver HHW items directly to the City's HHW vendor sites. This method has led to lower participation rates and inconvenient drop-off locations.
This agreement will allow KES to perform at-home collection of HHW material for residents. Through extensive research it was determined that KES is the only known vendor providing at-home pick-up services for HHW in Arizona. KES currently provides home pick-up services in Scottsdale, Peoria, and Prescott. Maintaining an HHW program is vital to the City to protect human health and the environment; to prevent operational hazards to equipment and staff; and to increase diversion of hazardous materials from the City's landfill. During this pilot program, the current drop-off service option will remain in place, but no in-person events will be hosted.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo, citing special circumstance, without competition. KES is the only known vendor providing this type of collection in surrounding cities.
Contract Term
This agreement will be for a six-month term to begin on or about Jan. 1, 2021 through June 30, 2021.
Financial Impact
This project will have a total aggregate amount not to exceed $350,000 over the six-month pilot term. Funds are available in the Public Works Department's budget.
Concurrence/Previous Council Action
The Transportation, Infrastructure and Innovation Subcommittee recommended City Council approval of the contract with KES on Dec. 2, 2020, by a vote of 4-0.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.