Title
Extend Contract with Peraton, Inc. and Allow Additional Expenditures for Fire Computer Aided Dispatch (CAD) Upgrade Project (Ordinance S-49563)
Description
Request authorization for the City Manager, or his designee, to allow additional expenditures, extend Contract 152571, and extend the original Payment Ordinance S-46540 with Peraton, Inc. for the Fire Computer Aided Dispatch (CAD) Upgrade Project. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $165,617.
Report
Summary
On April 15, 2020, City Council approved the Phoenix Fire Department (PFD) to enter into a contract with Peraton, Inc. (formerly Northrop Grumman) for the Fire Computer Aided Dispatch (CAD) Upgrade Project. PFD currently relies on a CAD system that provides regional dispatch management for 29 jurisdictions and two private ambulance companies. To keep pace with the growing demand for services, PFD must upgrade the CAD system in order to maintain service levels and meet response time standards established by the National Fire Protection Association.
The current Fire CAD Upgrade Project contract is scheduled to expire on May 31, 2025. Due to delays with the project implementation, the contract period of service will need to be extended through Aug. 16, 2028. The additional funding is for the vendor to perform the full end-user training program for Fire dispatchers. This will allow for operational staffing to continue to be filled to an appropriate level while the dispatchers are training on the new CAD system.
Contract Term
The term of the agreement with Peraton, began on or about June 1, 2020, through May 31, 2025. Upon approval, the contract term will be extended through Aug. 16, 2028.
Financial Impact
Upon approval of the $165,617 in additional funds, the revised aggregate value of the contract will not exceed $32,852,829. Funds are available in the Fire Department's budget.
Concurrence/Previous Council Action
This contract was originally approved by the City Council on April 15, 2020.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.