Title
Asbestos and Lead On-Call Consulting Services - Amendment (Ordinance S-50477)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Master Agreement 155143 with Adams and Wendt, Inc. to provide additional Asbestos and Lead On-Call Consulting Services for projects citywide. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $1 million.
Report
Summary
The purpose of this amendment is to provide continued surveying of designated facilities and/or facility components for asbestos containing materials (ACM); production of National Emissions Standards for Hazardous Air Pollutants (NESHAP) compliant surveys and reports; compliant asbestos survey reports in accordance with Asbestos Hazard Emergency Response Act (AHERA) protocol; Housing and Urban Development (HUD) type lead paint surveys and other related environmental services, construction administration services to manage abatement activities; air monitoring; monitoring and evaluation of Contractor performance; final clearance; and other project related services as requested by the City.
This amendment is necessary to provide continued environmental work at the 100 West project. This fast-tracked project requires prompt services to allow the recently acquired building and parking structures to be refurbished as expeditiously as possible to be utilized for City use. Adams and Wendt, Inc. is already working on this project and has institutional knowledge, as well as a large quantity of trained technicians to oversee the work. Not allowing continuation of services will cause numerous setbacks and schedule delays. This amendment will provide additional funds to the agreement.
Contract Term
The term of the agreement remains unchanged from the issuance of the original Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial agreement for Asbestos and Lead On-Call Consulting Services was approved for an amount not to exceed $750,000, including all subconsultant and reimbursable costs. This amendment will increase the agreement by an additional $1 million, for a new total amount not to exceed $1,750,000, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Citywide Capital Improvement Program and Operating budgets. The Budget and Research Department will separately review and approve funding availability prior to the execution of any on-call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved On-Call Master Agreement 155143 (Ordinance S-47916) on Sept. 8, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson, the Street Transportation Department and the City Engineer.