Title
Agreement with Databank IMX, LLC for OnBase System Upgrade and Maintenance Services - Amendment (Ordinance S-47143)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 146238 with Databank IMX, LLC to provide additional spending authority for annual licensing, maintenance fees and professional services related to the Phoenix Municipal Court’s Electronic Document Management System (OnBase). Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for goods and services included in this agreement will not to exceed $120,000.
Report
Summary
The Phoenix Municipal Court recently completed upgrades through grant funding to the state standard court Electronic Document Management System (OnBase) in preparation for a project to digitize case files, as well as to support the statewide AZPoint project. Additional payment authority in the amount of $120,000 for Agreement 146238 is requested to cover ongoing annual licensing, maintenance fees resulting from the upgrades, as well as a contingency for professional services and additional modules that may be required to support data exchanges between the Phoenix Municipal Court and the Arizona Supreme Court's respective OnBase systems.
Financial Impact
- The initial agreement for OnBase System Upgrade and Maintenance Services was authorized for a fee not-to-exceed $170,000.
- A payment ordinance increased the agreement by an additional $45,000.
- This amendment will increase the agreement by an additional $120,000 for a new total not-to-exceed agreement value of $335,000.
Funding for this agreement is available in the Phoenix Municipal Court’s operating budget.
Concurrence/Previous Council Action
The City Council approved:
- OnBase System Upgrade and Maintenance Services Agreement 146238 (Ordinance S-) on Oct. 18, 2017; and
- OnBase System Upgrade and Maintenance Services Agreement 146238 Payment Ordinance (Ordinance S-45018) on Oct. 3, 2018.
Department
Responsible Department
This item is recommended by Chief Presiding Judge B. Don Taylor and Deputy City Manager Karen Peters.