Title
Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System Upgrades - Construction Manager at Risk Services - AV21000109 (Ordinance S-49323)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with The Weitz Company, LLC to provide Construction Manager at Risk Preconstruction and Construction Services for the Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System Upgrades project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The initial fee for services will not exceed $300,000.
Report
Summary
The purpose of this project is to modernize the Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System. This project is necessary because the Baggage Handling System utilized by American Airlines and the International Airline Carriers in Terminal 4 is largely obsolete, in poor condition, and operating on controls utilizing technology at end of life at more than 25 years old.
The Weitz Company, LLC will begin in an agency support role for Construction Manager At Risk Preconstruction Services. The Weitz Company, LLC will assume the risk of delivering the project through a Guaranteed Maximum Price agreement.
The Weitz Company, LLC’s Preconstruction Services include, but are not limited to: detailed cost estimating and knowledge of marketplace conditions; project programming, visioning, planning and scheduling; construction phasing and scheduling to minimize interruption to Airport and stakeholder operations; provide alternate systems evaluation, constructability studies and conditions surveying; Geotechnical engineering and testing; environmental remediation, hazardous materials abatement and disposal; long-lead procurement studies and initiate procurement of long-lead items; assist in permitting process; coordinate with various City of Phoenix departments, other agencies, utility companies, etc.; value engineering; advise City on choosing green building materials and participating with the City in a process to establish a Small Business Enterprise (SBE) goal for the project.
The Weitz Company, LLC’s initial Construction Services will include preparation of a Guaranteed Maximum Price proposal provided under the agreement. The Weitz Company, LLC will be responsible for construction means and methods related to the project and fulfilling the SBE program requirements. The Weitz Company, LLC will be required to solicit bids from prequalified subcontractors and to perform the work using the City’s subcontractor selection process. The Weitz Company, LLC may also compete to self-perform limited amounts of work.
The Weitz Company, LLC’s additional Construction Services include constructing Terminal 4 Baggage Handling System including: manage, coordinate, and construct the baggage handling system structural, electrical, mechanical, technology, lighting, maintenance access, fire/life/safety/security, and civil modifications to the existing terminal building; provide energy modeling for the baggage handling system baseline and final design; provide baggage handling system Transportation Security Administration (TSA) design and construction coordination; provide fully functional, tested, commissioned, and approved baggage handling system; select subcontractors/suppliers and subcontractor coordination; prepare Guaranteed Maximum Price (GMP) proposals that meet project phasing and the approval of the City; coordinate with various City of Phoenix departments, project stakeholders, existing tenants, other agencies, utility companies, etc.; obtain procurement of materials and equipment; schedule and manage site operations; provide quality controls, and lifecycle cost analysis; bond and insure the construction; address all federal, state, and local permitting requirements; prepare and submit RFI’s, submittals, proposal requests, and change orders for review/approval; conduct construction site visits; submit progress payment requests; prepare monthly construction progress reports; conduct substantial completion walk-through inspection and punch list; conduct final inspection, acceptance, and warranty walk; provide record drawings and close-out related services; provide Aviation and stakeholder personnel systems and equipment training; achieve TSA acceptance/approval for baggage handling system Site Acceptance Testing, Pre-Integrated Site Acceptance Test, Test Readiness Review, Integrated Site Acceptance Test, and all other baggage handling system testing or commissioning by all agencies, departments, designers, and consultants, and other work for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: The Weitz Company, LLC
Additional Proposer
Rank 2: Sun Eagle Corporation
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial agreement value for The Weitz Company, LLC will not exceed $300,000, including all subcontractor and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Aviation Department and the City Engineer.