Title
Contracts for Auditing Services (Ordinance S-45177)
Description
Request authorization for the City Manager, or his designee, to enter into contracts with multiple vendors to provide auditing services on an as-needed basis, for a total amount not to exceed $1 million over the term of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Phoenix Convention Center Department (PCCD) requests authorization for multiple contracts with qualified professional auditing firms to aid the department in contract management activities by performing recurring auditing services. These auditors will provide professional services in the auditing of service provider financial reports to ensure compliance with contract terms related to revenues and accrual funds and to verify that the revenue payments remitted to the PCCD are accurate and complete. The department currently has five service providers providing clients with food and beverage, audio visual, electrical, event security, and telecommunication services. The department currently receives approximately $19 million annually in commission and payments related to these services.
Procurement Information
On Aug. 28, 2018, PCCD released a Request for Qualifications (RFQ) for qualified auditing firms. The request included qualifications for auditing firms to provide recurring auditing services for engagements estimated to be less than $200,000. Three firms responded to the RFQ. PCCD staff reviewed responses and recommended the following vendors as having met the required qualifications.
Qualified for Auditing Engagement:
Heinfeld Meech & Co. P.C.
The Pun Group L.L.C.
Eide Bailly
Contract Term
The term will be for five years beginning on or about Jan. 1, 2019, and ending on or about Dec. 31, 2023.
Financial Impact
The contracts will be used on an as-needed basis, in an amount not to exceed $1 million over the full term of the contracts. The annual amount is expected to be $200,000, based on the estimated usage of auditing services. Funds are available in the PCCD budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney Jr. and the Phoenix Convention Center Department.