Title
Aviation Department Environmental Consulting On-Call Services for Fiscal Years 2025-26 to 2028-29 (Ordinance S-51883) - Districts 1, 8 & Out of City
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the ten consultants listed in Attachment A, to provide Environmental Consulting On-Call Services for the Aviation Department for Fiscal Years 2025-26 to 2028-29. Further request authorization to execute amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $10 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The on-call consultants will be responsible for providing On-Call Environmental Consulting Services for Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, Phoenix Goodyear Airport, and Aviation-owned properties on an as-needed basis. Some firms will provide multiple category services.
Environmental services have been grouped into two scope categories that may include, but are not limited to:
- Category 1: soil, vapor, drinking water, and groundwater sampling; remediation projects; modeling of soil vapor and groundwater contamination; water distribution systems; storm water pollution prevention plans; spill prevention control and countermeasure plans; environmental site assessments; environmental studies; and other related services as required.
- Category 2: environmental data and information support services; technical and scientific calculations, analysis, and reporting; regulatory compliance programs and research; environmental permits; environmental training; and other related services as required.
Procurement Information
The selections were made using a qualifications-based selection process set forth in Section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Eighteen firms submitted proposals for Scope Category 1 and nine firms submitted proposals for Scope Category 2 and are listed in Attachment A.
Contract Term
The term of each agreement is up to four years, or up to $1 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the on-call consultants will not exceed $1 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $10 million.
Funding is available in the Aviation Department’s Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any on-call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Phoenix Deer Valley Airport - 702 W. Deer Valley Road
Phoenix Goodyear Airport - 1658 S. Litchfield Road, Goodyear, Arizona
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Mario Paniagua, the City Engineer and the Aviation Department.