Title
Continued COVID-19 Incident Response Efforts - Technology (Ordinance S-47063)
Description
Request to ratify contracts executed by the City Manager, or his designee, necessary to acquire critical technology equipment and services and other COVID-19 expenses. Further request to authorize the City Manager, or his designee, to approve additional expenditures for these same purposes under the following agreements: Contract 146189 with BPG Technologies, LLC; Contract 146210 with Cable Solutions, LLC; Contract 146209 with Corporate Technology Solutions LLC; Contract 146369 with Fishel Company; Contract 146234 with Graybar Electric Company, Inc.; Contract 146187 with Tel Tech Networks, Inc.; Contract 143859 with CDW Government, LLC; Contract 143861 with World Wide Technology, Inc.; Contract 144228 with CDW Government, LLC; and Contract 151721 with SHI International Corporation. Further request authorization for the City Controller to disburse all funds related to this item in an amount not to exceed $4.2 million. Equipment and services are required to provide technology to address needs of the organization and the public as a result of the COVID-19 pandemic.
Report
Summary
As a result of the COVID-19 pandemic, the City has ordered and deployed technology within the organization and to the public, including technology to allow continued public services through staff remote working, providing WiFi to students and residents for online learning, providing connectivity to seniors, and increasing the organization's security controls from evolving cyber threats. The City Council provided funding for technology in both the City Operations and Community Investment allocations of CARES Act funding Council-adopted strategic plan. At the Oct. 13, 2020 City Council meeting, the Council reallocated additional funding for technology needs in Telework/E-Government and additional funding for the Youth and Education Office to purchase devices for students.
This request is for authorization to spend additional CARES Act funding allocated by City Council for technology needs. This funding is needed for equipment and services which include, but are not limited to, continued public WiFi upgrades at City facilities, WiFi and other technology for Senior Centers, and laptops and/or tablets for students. This authorization will also provide staff the ability to utilize additional vendors to address supply chain constraints and similar procurement limitations during the pandemic.
Financial Impact
City staff is tracking all expenses related to the COVID-19 pandemic separately and regularly reporting these expenses to the City Council. The estimated value of $4.2 million is based on projections from recent COVID-related purchases for similar technology equipment and services. These amounts are part of the CARES Act funds allocated to community investment not to exceed $75 million.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Information Technology Services Department.