Title
AV Equipment and Services - ADSPO17-00007302 - Amendment (Ordinance S-49132)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Contracts 147009 with Bluum USA, Inc., 147007 with Commercial Computer Services, Inc. dba CCS Presentation Systems, 147438 with Ford Audio-Video Systems, LLC, 155410 with IES Communications, LLC, 147008 with Inter Technologies Corporation, 147011 with Level 3 Audio Visual, LLC, and 147010 with Presentation Products, Inc. dba Spinitar to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed, request to continue using ordinance S-44246.
Report
Summary
This contract will provide the City with a broad range of audio and video equipment and professional engineer services. Contractors will continue providing essential services and equipment for the Emergency Operations Center, 911 Operations, PHXTV, Know99, City Council Assembly Rooms and Council Chambers, as well as direct engineering support, such as analysis, design, and configuration of existing systems. This contract extension will allow a new procurement to be completed without a lapse in services. The main users of this contract include the Communications Office and Office of Environmental Programs, and the Housing, Human Services, Parks and Recreations, Police, Neighborhood Services, City Clerk, and Budget and Research departments.
Contract Term
Upon approval the contract will be extended through Aug. 11, 2023
Financial Impact
The aggregate value of the contract will not exceed $7,450,000 and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• AV Equipment and Services Contracts 147009, 147007, 147438, 155410, 147008, 147011, 147010 (Ordinance S-44246) on Jan. 24, 2018;
• AV Equipment and Services Contract 147010 (Ordinance S-45757) on June 5, 2019;
• AV Equipment and Services Contracts 147009, 147007, 147438, 147008, 147011, 147010 (Ordinance S-46260) on Dec. 18, 2019;
• AV Equipment and Services Contract 155410 (Ordinance S-47907) on Sept. 8, 2021.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.