Title
Request Authorization to Enter into Contract with the Arizona Coalition to End Sexual and Domestic Violence for COVID-19 Domestic Violence Assistance Services (Ordinance S-46805)
Description
Request authorization for the City Manager, or his designee, to enter into contract with the Arizona Coalition to End Sexual and Domestic Violence (ACESDV) to provide domestic violence assistance services for victims impacted by the COVID-19 pandemic. ACESDV will subcontract and disburse funding to the following five shelters in the City of Phoenix: Chicanos Por La Causa, Chrysalis Shelter for Victims of Domestic Violence, DOVES (Area Agency on Aging), Shelter Without Walls (Jewish Family and Children's Services) and Sojourner Center. The term of the contract will be from June 30, 2020 through Dec. 30, 2020, with an aggregate amount not to exceed $1,090,000. Further request the City Controller to disburse all funds related to this item. One-time funding is provided through the Coronavirus Aid, Relief and Economic Security (CARES) Act. There is no impact to the General Fund.
Report
Summary
As a result of COVID-19, domestic violence shelters in Phoenix have found it to be increasingly difficult to provide services during the pandemic. In response to the COVID-19 pandemic, the City of Phoenix Human Services Department developed a plan to work with the ACESDV on addressing the needs of local domestic violence shelters and their survivors. This plan will provide assistance which will offset increased costs associated with COVID-19. The plan addresses the following:
- Sanitation supplies for staff and clients.
- Infrastructure assistance regarding social distancing, technology services and personal protective equipment needs.
- Transportation and food assistance for those residing in domestic violence shelters.
This plan is aligned with the City Manager's guiding principles and strategic plan to deploy CARES Act funding. Each agency listed will be responsible for the following:
Arizona Coalition to End Sexual and Domestic Violence (ACESDV) - Will provide financial support by distributing funds to the five shelters. ACESDV will also utilize funds for infrastructure needs to meet COVID-19 safety guidelines and assist victims in need of transportation assistance.
Chicanos Por La Causa (CPLC) - Will provide food assistance to families and sanitation supplies to families and staff. CPLC will purchase laptops for families, as a result of the closure of schools due to COVID-19. Funds will also be utilized for infrastructure assistance to comply with COVID-19 safety guidelines in the shelter, along with deep cleaning assistance to keep the property properly sanitized.
Chrysalis Shelter for Victims of Domestic Violence - Will provide technology assistance to aid families and students with laptops and upgraded software as a result of school closures due to COVID-19. Funds will also be utilized for infrastructure assistance to meet COVID-19 safety guidelines in their facilities. Funding will also provide Chrysalis with cleaning supplies and deep cleaning assistance to ensure the properties are properly sanitized. Additionally, Chrysalis will provide crisis response counselors to address trauma caused by COVID-19.
DOVES (Area Agency on Aging) - Provides shelter for the elderly, and will utilize funding to assist with emergency supplies, such as medications, sanitizers and food. Transportation assistance will also be provided for necessary medical appointments. In addition, funding will also be utilized for infrastructure assistance to address the needed changes associated with COVID-19 safety guidelines.
Shelter Without Walls (Jewish Family and Children's Services) - Funding allocated to Shelter Without Walls will be for necessary COVID-19 related supplies, such as sanitizers and personal protective equipment. Transportation assistance and emergency food assistance will be provided for those clients in need.
Sojourner Center - Funding will be utilized to assist with necessary infrastructure changes for COVID-19 compliance. Sojourner Center will provide emergency transportation and food assistance services. Sojourner Center is the only shelter which allows pets for victims of domestic violence. Therefore, pet needs will also be eligible for assistance. Deep cleaning assistance will also be provided to keep their property properly sanitized.
Procurement Information
Services may be procured, as needed, by utilizing procurement in accordance with Administrative Regulation 3.10 to implement and administer programs intended to prevent, prepare for and respond to the COVID-19 national pandemic. The City of Phoenix has obtained or will obtain all necessary federal waivers to ensure compliance with federal procurement guidelines.
Contract Term
The term of the contract will begin June 30, 2020 through Dec. 31, 2020. This contract may be extended based on continuous need and available funding, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate value of the contract shall not exceed $1,090,000. There is no impact to the General Fund. One-time funding is provided through the CARES Act. ACESDV will receive all funding and disburse to subcontractors as follows:
- ACESDV $35,000
- Chicanos Por La Causa $140,000
- Chrysalis $530,000
- DOVES $100,000
- Shelter Without Walls $25,000
- Sojourner $260,000
Concurrence/Previous Council Action
City Council approved the Domestic Violence Assistance Plan at the June 2, 2020 Policy meeting. In the plan, DOVES had been allocated $25,000. In order to assist with infrastructure needs, City staff are requesting to add an additional $75,000 to this contract. The additional $75,000 has been included in the aggregate amount of $1,090,000.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Human Services Department.