Title
Maintenance and Repair of Truck, Cylinder and Other Industrial Scales - Requirements Contract (Ordinance S-46106)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Southwestern Scale Company, Inc., to provide maintenance and repair of truck, cylinder and other industrial scales used by the Public Works and Water Services departments, in an amount not to exceed $936,000 over five years, or approximately $187,200 annually. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department Solid Waste Diversion and Disposal Division uses this service to replace and repair the scales used at two City-owned transfer stations and open landfill as needed to ensure operations does not face impacts. Working scales are imperative to operations, as all transactions inbound must be weighed to ensure proper billing is conducted. The Water Services Department Wastewater Treatment Division and Water Production Division requires a contractor to repair and calibrate truck scales for regulatory compliance at several Wastewater Treatment Plants and several Water Treatment Plants. The vendor is paid by the weight of the haul, so it is extremely important the truck scales at every location are accurate and in good repair.
Procurement Information
IFB 19-115 was conducted in accordance with Administrative Regulation 3.10. There was one offer received by the Procurement Division on Aug. 30, 2019. The bid was evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required goods and/or services. The bid received by Southwestern Scale Company, Inc. is deemed to be fair and reasonable based on the market.
Contract Term
The five-year contract period for this vendor will begin Nov. 1, 2019.
Financial Impact
The aggregate five-year contract value shall not exceed $936,000, or approximately $187,200 annually. The contract value is based on historical spend. Funds are available in the Public Works and Water Services department's budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance, Public Works and Water Services departments.