Title
Theatrical Lighting Equipment (Ordinance S-46062)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Clearwing Productions Arizona, LLC. for replacement theatrical lighting equipment at the historic Orpheum Theatre and Symphony Hall. This is a one-time purchase and the aggregate value of the contract will not exceed $988,596. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Theatrical lighting equipment at the Orpheum Theatre and Symphony Hall consists of lighting fixtures which illuminate the stage during performances. Theatrical lighting is utilized for all performances including stage productions, touring acts, concert promoters and resident companies. The existing lighting equipment, installed at the Orpheum in 1997 and Symphony Hall in 1999, has reached the end of its useful life. The new replacement equipment will include fully programmable LED technology for color, movement and timing, which is the current standard across the industry for performing arts venues. In addition, the new equipment will provide increased production capabilities, reliability and energy efficiency.
Procurement Information
IFB 19-009 was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Phoenix Convention Center Financial and Procurement Services section on Aug. 1, 2019. The offers were evaluated on price, responsiveness to specifications, and responsibility to provide the required materials. The price was determined to be fair and reasonable. The solicitation notification was publicly posted and available for download from the City's website.
The Vendor's Offers are as follows (excluding taxes):
Clearwing Productions Arizona, LLC.: $910,309.10
Ford Audio-Video Systems, LLC.: $928,420.97
Barbizon Light of the Rockies: $929,589.20
Contract Term
The one-time purchase will begin on or about Nov. 1, 2019.
Financial Impact
The approximate value of the replacement theatrical lighting equipment by venue, including tax, is $523,956 for the Orpheum Theatre and $464,640 for Symphony Hall. The one-time aggregate cost of the lighting equipment for both venues including taxes is $988,596. Funds are available in the Phoenix Convention Center Department's budget.
Location
Orpheum Theatre, 203 W. Adams St. and Symphony Hall, 75 N. 2nd St.
Council District 7
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.