Title
Request to Issue RFP for Custodial Services
Description
Request to authorize the City Manager, or his designee, to issue a Request for Proposals (RFP) for custodial services at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport and the facilities at the airports. The aggregate amount over the life of the two contracts will not exceed $89,963,181.
Report
Summary
The custodial services contract provides staff, equipment, supplies, and supervision necessary to provide custodial cleaning services for 1.7 million square feet of airport facilities. Cleanliness is the first and last impression of the airports and the region.
Through the RFP, the Aviation Department will create up to two contracting opportunities, as listed below. The term of each contract will not to exceed seven years. The Small Company Category opportunity is reserved for small businesses, including local small businesses, with gross income less than $20.5 million over the past three years.
1. Large Company Category
2. Small Company Category
Procurement Information
The proposal evaluation criteria with the corresponding points (up to 1,000 points are available) are as follows:
- Qualification and Experience: 200 points
- Method of Approach: 250 points
- Quality Assurance Programs: 200 points
- Recruitment and Retention Plan: 200 points
- Proposed Price: 150 points
The Aviation Department anticipates that this RFP will be issued immediately after City Council approval.
Public Outreach
A Small Company Category 101 Workshop will be conducted shortly before the RFP is issued.
Contract Term
Large Company Category Contract: The term will be five years and will include two one-year options to extend the term, which may be exercised by the Aviation Director or his designee.
Small Company Category Contract: The term will be one year and will include six one-year options to extend the term, which may be exercised by the Aviation Director or his designee.
Financial Impact
The total estimated combined monthly cost for both contracts is $1,070,990. The aggregate amount over the life of the contracts will not exceed $89,963,181.
Concurrence/Previous Council Action
This item was recommended for approval by the Downtown, Aviation, Economy and Innovation Subcommittee on Nov. 1, 2017 by a vote of 3-0.
Location
Phoenix Sky Harbor International Airport is located at 3400 E. Sky Harbor Blvd., Phoenix Deer Valley Airport is located at 702 W. Deer Valley Rd., and Phoenix Goodyear Airport is located at 1658 S. Litchfield Rd., Goodyear, Arizona
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.