Title
Phoenix Public Library and Maricopa County Library District - Library Assistance Program Intergovernmental Agreement (Ordinance S-51926) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an intergovernmental agreement with Maricopa County Library District for the Library Assistance Program. The Library Assistance Program allocation for Phoenix Public Library for Fiscal Year (FY) 2025-26 is estimated to be $1,200,000. Allocation for additional fiscal years of the agreement will be determined on a primary assessed valuation.
Report
Summary
This agreement allows participating libraries in Maricopa County to issue free library cards to residents of Maricopa County that do not live within the boundaries of their individual jurisdictions. The agreement allows Phoenix residents to receive free library cards at other participating libraries, including Tempe, Glendale, Scottsdale, and Mesa public libraries. In return for the Library Department's participation in this program, Maricopa County Library District will purchase additional library materials and provide components of the Integrated Library System to Phoenix Public Library with an estimated value of $1,200,000 in FY 2025-26.
Because of this agreement, savings will be generated in the Library's General Fund operating budget. The Department requests these savings be used to convert 4.7 temporary College Depot FTEs to ongoing status. These positions are currently funded by expiring American Rescue Plan Act (ARPA) funds ending as of June 30, 2025. The positions include one full-time Administrative Aide, three full-time Caseworkers IIs, and 0.7 FTE part-time Library Assistant. The College Depot team addresses student achievement and learning gaps widened during the pandemic. Converting these positions will allow the Library to continue to provide critical college planning and guidance services.
Contract Term
The agreement is from July 1, 2025 to June 30, 2028.
Financial Impact
The Library Assistance Program allocation for Phoenix Public Library for FY 2025-26 is estimated to be $1,200,000. Allocation for each additional fiscal years of the agreement will be determined based on a primary assessed valuation. There is no cost to convert the College Depot positions because of savings generated by this agreement.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson and the Library Department.