Title
Water Main Replacement Program Engineering On-Call Services for Calendar Years 2026-2030 (Ordinance S-52554) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the eight consultants listed in Attachment A, to provide Water Main Replacement Program Engineering On-Call services for the Water Services Department for Calendar Years 2026 to 2030. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The separate agreements total fee for all services will not exceed $40 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The On-Call consultants will be responsible for providing Water Main Replacement Program Engineering On-Call services that include, but are not limited to: data collection and field survey, design services which include preparation of plans and specifications, asset preparation, cost estimates, and construction administration and inspection.
Procurement Information
The selections were made using a qualifications-based selection process set forth in Section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Seventeen firms submitted proposals and are listed in Attachment A.
Contract Term
The term of each agreement is up to five years, or up to $5 million, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for each of the On-Call consultants will not exceed $5 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $40 million.
Funding is available in the Water Services Department’s Capital Improvement Program budget. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer, Deputy City Manager Amber Williamson, the Water Services Department and the City Engineer.