Title
User Configurable Open System Software Support Services (Ordinance S-43394)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with OZ Engineering to provide software support for the User Configurable Open System (UCOS) Distribution Control System for the Water Services Department. Further request authorization for the City Controller to distribute all funds related to this item.
Report
Summary
Water Services Department operations staff utilize the User Configuration Operating System to monitor and control processes at all of its water and wastewater treatment plants. This agreement provides software development, maintenance, and technical support for the UCOS InfoCenter application. OZ Engineering will be extending the functionality of UCOS InfoCenter by integrating with Oracle Work Asset Management System (WAM) for four water and two wastewater treatment plants. This enhancement will allow operations staff to generate a work request for equipment from within UCOS increasing efficiency and accuracy.
Procurement Information
Request for Proposals SC8000177737 was conducted in accordance with City of Phoenix Administrative Regulation 3.10. One offer was received by the Water Services Department on Nov. 4, 2016. The offer was evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility of the required services. The offer submitted by OZ Engineering is deemed to be fair and reasonable based on the market and previous contract pricing.
Contract Term
The initial contract term is estimated to begin on or about April 1, 2017, and end on March 31, 2020. Provisions of the contract may include an option to extend the term of the contract up to two additional years, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value including all optional years will not exceed $500,000 (including applicable taxes) with estimated annual expenditures of $100,000. Funds are available in the Water Services Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.