Title
Closed Captioning Services - IFB 17-168 (Ordinance S-43674)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Closed Caption Productions to provide closed captioning services for the Communications Office. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide live, real-time and post production/off-line closed captioning of PHXTV programming to include Phoenix City Council meetings, policy sessions and subcommittee meetings with transcripts of meetings and sessions produced within 24 hours. Closed captioning services provided through PHXTV are necessary and required by federal law. The Americans with Disabilities Act requires that all the programming airing on PHXTV be closed captioned to aid people with hearing disabilities. This contract also will provide additional services such as off-line roll up captioning, off-line pop up captioning and show production on an as needed basis.
Procurement Information
IFB 17-168 was conducted in accordance with Administrative Regulation 3.10. There were three offers received by the Procurement Division on March 17, 2017. Two offers, Azur Cart and Captioning and Quick Caption, were deemed non-responsive.
Azur Cart and Captioning: $19,555.20
Quick Caption: $19,920.00
Closed Caption Productions: $27,600.00
The Deputy Finance Director recommends that the offer from Closed Caption Productions be accepted as the lowest, responsive and responsible offer.
Contract Term
The initial five-year contract term shall begin on or about June 21, 2017.
Financial Impact
The aggregate contract value will not exceed $225,000 (including applicable taxes) with an estimated annual expenditure of $45,000. Funds are available in the Communications Office budget.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Communications Office.