Title
North Phoenix Police and Fire Infrastructure Pilot Study - RFP 21-034 (Ordinance S-47672)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Matrix Consulting Group, LLC, to conduct an infrastructure pilot study, for the City of Phoenix Fire and Police Departments. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate agreement value will not exceed $245,500.
Report
Summary
The agreement is necessary to provide the Planning and Development Department implementation strategies for Phoenix Police and Fire Department's assets in the City's northern areas. The consultant will conduct a study to include a comprehensive review and analysis to help determine capital facility requirements and associated funding needs to serve new development. The outcomes of this study are expected to inform future updates to the Fire and Police Infrastructure Improvements Plan that supports Fire Protection and Police Impact Fees, as well as other public safety infrastructure and financial plans. The request for proposal was limited in scope to the Fire Department however after further discussion and analysis by staff it was determined that including the Police Department would be in the best interest of the City. As a result of this determination, procurement staff worked with Planning, Police, Fire, and the selected vendor to expand the scope to include the Police Department. The attached memo (Attachment A) provides the amended scope of work for the infrastructure pilot study.
Procurement Information
Request for Proposal, RFP 21-034 for North Phoenix Police/Fire Infrastructure Pilot Study for the Planning and Development Department, was conducted in accordance with Administrative Regulation 3.10. The notification was sent to 1,047 vendors and was publicly posted and available for download from the City's website. There was one offer received by the Procurement Division on March 26, 2021. The proposal was scored by a five-member evaluation panel based on the following criteria:
- Conformance with Scope of Work, Project Approach, Methodology (400 points);
- Firm Experience and Personnel Qualifications (300 points);
- Cost (200 points); and
- Project Schedule and References (100 points)
The Deputy Finance Director recommends acceptance of the offer from Matrix Consulting Group, LLC, as the highest scored, responsive and responsible offer that is most advantageous to the City.
Contract Term
The one-year agreement term shall begin June 1, 2021 through May 31, 2022.
Financial Impact
The aggregate agreement value will not exceed $245,500. Funding is available in the Planning and Development, Fire and Police Department's budgets.
Location
The pilot study includes the area north of Northern Avenue.
Council Districts: 1, 2, 3, 5 and 6.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Planning and Development Department.