Title
Fire Station 15 Architectural Services - FD57100031 (Ordinance S-50589)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Perlman Architects of Arizona, Inc. to provide Architectural Services that include: design and possible construction administration and observation services for the new Fire Station 15 project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $500,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to build a new one-story fire station with four apparatus bays and 16 dorms to enable Phoenix Fire Department staff to support the surrounding community and create quicker response time to calls.
Perlman Architects of Arizona’s services include, but are not limited to: general project administration, complete design drawings and specifications, commissioning, cost analysis, possible construction administration and observation services, materials testing coordination, and other work as required for a complete project.
Procurement Information
Perlman Architects of Arizona, Inc. was chosen for this project using a Direct Select process set forth in section 34-103 of the Arizona Revised Statutes (A.R.S.). The Direct Select process will reduce the time to procure architectural services as opposed to an advertised selection process, meeting the project deadline and ensuring continuity and the most efficient use of staff and funding resources. Perlman Architects of Arizona, Inc is the designer of record for Fire Station 62. These plans will be site adapted to construction of Fire Station 15.
Contract Term
The term of the agreement is three years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Perlman Architects of Arizona, Inc. will not exceed $500,000, including all subconsultant and reimbursable costs.
Funding is available in the Fire Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
Planned activities during design include: provide presentation boards and renderings to support community meetings or outreach materials as needed during design.
Location
45th Avenue and Camelback Road
Council District: 5
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Manager Alan Stephenson, the Fire Department and the City Engineer.