Title
Aviation Department Photography Services (Ordinance S-46270)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Haute Media, LLC (Haute) for photography services for the Aviation Department in an amount not to exceed $250,000 over the five-year term of the contract, if all options are exercised. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Under the contract, Haute will provide photography services for the Aviation Department. The services will ensure that the Aviation Department has the ability to meet multiple requests from magazine and other professional publications to capture high-resolution images for press releases, public relation campaigns, airport websites, and other events at Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport.
Procurement Information
Request for Proposals 20-007 - Photography Services was conducted in accordance with Administrative Regulation 3.10. Five offers were received and one was deemed nonresponsive.
The proposals were evaluated by an evaluation panel and scored by consensus based on the following criteria, with a point range of 0-1000 points:
- Work Samples: 0-450 points.
- Qualifications and Experience: 0-350 points.
- Fees: 0-200 points.
The evaluation panel recommended Haute for contract award as the best value to the City based on the following consensus scores:
- Haute Media, LLC - 963 points.
- Studio 3 Images, LLC - 840 points.
- Creative Badere LLC - 545 points.
Contract Term
The term of the contract will begin on or about Jan. 8, 2020. The term is for one year, with four one-year options to extend the term, which may be exercised in the sole discretion of the Aviation Director.
Financial Impact
The cost of the contract will not exceed $250,000 over the five-year aggregate term of the contract. Funds are available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Phoenix Deer Valley Airport, 702 W. Deer Valley Road
Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.