File #: 24-0672   
Type: Ordinance-S Status: Adopted
Meeting Body: City Council Formal Meeting
On agenda: 5/15/2024 Final action: 5/15/2024
Title: Purchase of Medium and Heavy Duty Cab and Chassis Vehicles IFB 24-FSD-034-Contract Recommendation (Ordinance S-50857)
District: Citywide

Title

Purchase of Medium and Heavy Duty Cab and Chassis Vehicles IFB 24-FSD-034-Contract Recommendation (Ordinance S-50857)

 

Description

Request to authorize the City Manager, or his designee, to enter into contracts with Courtesy Chevrolet LLC, One Nation Distribution LLC, Rush Truck Centers of Arizona, Inc. dba Rush Truck Centers, San Tan Auto Partners, LLC, Don Sanderson Ford, Inc., Sands Motor Company Inc., Arizona Truck Center, LLC., and Freightliner of Arizona, LLC. for the purchase of medium and heavy duty cab and chassis vehicles. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $200,000,000.

 

Report

Summary

The Public Works Department is responsible for the purchase of vehicles for City departments. Every year, the Public Works Department prepares a list of City equipment due for replacement based on age or mileage, or a combination there of. This contract will allow Public Works to purchase vehicles that are slated for replacement and add new vehicles to the fleet. The vehicles that will be purchased are the cab and chassis with a truck body to fit the needs of department operations. The vehicles that will be purchased include but are not limited to: street sweepers, service body trucks, vacuum system vehicles, dump body vehicles, and other vehicles. These vehicles will be used by various City departments such as Aviation, Parks and Recreation, Public Works, Street Transportation, Water Services, and other departments.

 

Procurement Information

Invitation for Bid (IFB) 24-FSD-034 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received five bids, with all five being recommended for award based on base model pricing of vehicles. Due to the extensive lists provided by the bidders for possible vehicle purchases, the following vendors are divided by manufacturer.

 

Chevrolet:

  • Courtesy Chevrolet LLC
  • One Nation Distribution LLC
  • Rush Truck Centers of Arizona, Inc.
  • San Tan Auto Partners, LLC

 

Ford:

  • Don Sanderson Ford, Inc.
  • Sands Motor Company Inc.
  • Arizona Truck Center, LLC
  • Freightliner of Arizona, LLC

 

Contract Term

This contract will begin on or about June 1, 2024, with a three-year initial term and two one-year options to extend, for a total contract term of five years.

 

Financial Impact

These contracts will have an estimated annual expenditure of $40,000,000 with a total value not to exceed $200,000,000.

Funds are available in various departments' budgets.

 

Department

Responsible Department

This item is submitted by City Manager Mario Paniagua and the Public Works Department.