Title
Contract Recommendation for Fuel Site Computer Maintenance (Ordinance S-47796)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Multiforce Systems Corporation for hardware and software support of the City's fuel management systems. Further request to authorize the City Controller to disburse all funds related to this item. This item will have an aggregate value of $677,925.
Report
Summary
The Public Works Department is responsible for 86 fuel facilities containing systems that enable data entry and communication between the fuel facility and Public Works. These systems are required to allow access to fuel and to provide electricity for all City-owned vehicles and equipment. These systems also track fuel and electricity usage, monitor fuel inventories, and monitor equipment odometers for the preventative maintenance scheduling of the vehicles and equipment. This agreement will allow necessary maintenance and repairs of these systems, which is necessary for fueling all of the City's vehicles and equipment.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing that Multiforce Systems Corporation is the sole source provider for the Fuel Force system that is installed at all 86 fuel facilities.
Contract Term
The initial one-year contract term will begin on or about Aug. 1, 2021, with four, one-year options to extend in increments of up to one year, for a total contract term of up to five years.
Financial Impact
The aggregate value of the contract including all option years is $677,925, including all applicable taxes, with an estimated annual expenditure of $135,585.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.