Title
Pinnacle Peak Road: 45th to 35th Avenues Paving and Storm Drain Improvements (REBID) - Design-Bid-Build Services - ST85100400 (Ordinance S-47928)
Description
Request to authorize the City Manager, or his designee, to accept Combs Construction Company, Inc. as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Combs Construction Company, Inc. for Design-Bid-Build Services for the Pinnacle Peak Road: 45th to 35th avenues Paving and Storm Drain Improvements (REBID) project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $10,002,554.90.
Report
Summary
The purpose of this project is to construct new roadway paving and storm drain improvements on Pinnacle Peak Road from 45th Avenue to just west of 35th Avenue, and to construct a new storm drain on 43rd Avenue extending north from Pinnacle Peak Road to Misty Willow Lane.
On June 20, 2018, the City entered into Agreement 147888 to provide Design-Bid-Build Services for the Pinnacle Peak Road: 45th to 35th avenues Paving and Storm Drain Improvements project. This agreement was terminated on Nov. 1, 2019 for convenience.
Combs Construction Company, Inc.'s services include, but are not limited to: subgrade preparation and constructing new asphaltic concrete roadway pavement; new concrete curb and gutter, ADA compliant concrete sidewalk, curb returns, concrete driveway entrances; new concrete box culvert crossings, concrete wing walls, concrete headwalls with brick veneer facing, concrete channel lining, new storm drain mainline pipe, storm drain manholes, storm drain connector pipes and catch basins; trenching for underground street light circuits; installation of new traffic signal poles, signal equipment, and traffic signal conduits; installation of new LED street lights and LED luminaries; new landscaping and irrigation system, decomposed granite landscape ground cover; and other required work items.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Five bids were received on Aug. 17, 2021 and the three lowest bids were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Small Business Enterprise program requirements.
The Opinion of Probable Cost and the three lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $9,000,722.68
Combs Construction Company, Inc.: $10,002,554.90
Granite Construction Company: $10,900,510.00
J. Banicki Construction, Inc.: $11,672,357.32
Although the bid exceeds the Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
The reason for the variance from the Opinion of Probable Cost to the lowest, responsive, responsible bid is due to the large diameter pipe and light poles; both products have long lead times and steel prices have soared recently.
Contract Term
The term of the agreement is 365 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Combs Construction Company, Inc. will not exceed $10,002,554.90, including all subcontractor and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Agreement 147888 (Ordinance S-44772 on June 20, 2018)
Location
Pinnacle Peak Road from 45th to 35th avenues.
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.