Title
AUVESY-MDT Octoplant Conversion and Software Maintenance - RFA-2425-WPC-640 - Request for Award (Ordinance S-51392) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Q-Mation, Inc., for the analysis, planning, execution, and integration of a new automation change management software, AMDT Octoplant software. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $888,000.
Report
Summary
The Water Services Department (WSD) is seeking to upgrade the existing MDT Autosave software used within its facilities. MDT Autosave software has an End-of-Life of December 31, 2025. As a result, there is a need to transition to AMDT Octoplant, which will help WSD enhance and modernize its automation change management process, thereby achieving increased operations efficiency, reduced downtime, improved system reliability, and strengthen its cyber security measures.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. Q-Mation, Inc. is the exclusive authorized distributor for the AMDT Octoplant software. It is critical to have a local partner to provide support and response to potential emergencies. The infrastructure of AMDT servers are already in place at WSD facilities, requiring a minimal uplift to the upgrade to the new Octoplant software.
Contract Term
The contract will begin on or about December 1, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $888,000 for the five-year aggregate term.
Funding is available in the Water Services Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.