Title
Locksmith Services - Requirements Contract - IFB 22-044 (Ordinance S-48432)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Anderson Lock & Safe and Arizona Lock & Safe Co. to purchase locksmith services for Citywide use. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $335,000.
Report
Summary
The City is responsible for maintaining City-owned buildings and ensuring that these properties are secure for the public and City staff. As part of those efforts, various City departments need to replace and maintain building locking systems. The performance of day-to-day operations, maintenance and replacement of critical systems is essential to prevent liability to buildings and their occupants.
Procurement Information
IFB 22-044 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Procurement Division on Nov. 18, 2021, which were evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid notification was sent to 176 suppliers and was publicly posted and available for download from the City's website.
The Assistant Finance Director recommends that the offers from Anderson Lock & Safe and Arizona Lock & Safe Co. be accepted as the lowest priced, responsive, and responsible offers.
Multiple awards are recommended to ensure the overall lowest cost to the City.
Contract Term
The five-year contract term will begin on or about April 1, 2022.
Financial Impact
The aggregate contract value will not exceed $335,000. Funds are available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.