Title
Phoenix City Hall Fire Alarm System Replacement - Design-Bid-Build - 70614300 (Ordinance S-44762)
Description
Request to authorize the City Manager, or his designee, to accept Fire Protection Service Corporation dba Copperstate Fire Protection as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Fire Protection Service Corporation dba Copperstate Fire for construction services for the Phoenix City Hall Fire Alarm System Replacement project. Further request authorization for the City Controller to disburse all funds related to this item. The fee for construction services will not exceed $2,597,679.
Report
Summary
The scope of this project is to completely replace the fire alarm system in Phoenix City Hall. The new fire alarm system will be required to monitor existing fire sprinkler water flow and tamper switches along with monitoring existing stand-alone pre-action fire sprinkler releasing panels. The existing fire alarm system will remain operational during construction with removal at completion of the new work.
Fire Protection Service Corporation dba Copperstate Fire Protection construction services include, but are not limited to: new addressable main fire alarm control panel networked with additional subpanels complete with voice evacuation, speakers and speaker/strobes throughout all areas of the building conforming to current NFPA 72 and ADA requirements; new automatic area detection throughout all areas of the building to initiate selected floor evacuation, smoke control sequences, HVAC shut-down, and elevator recall; replacement of the existing main smoke control panel located in the fire command room, and other work as required to complete the project. A Small Business Enterprise (SBE) goal of three percent has been established for this project.
Procurement Information
Three bids were received according to section 34-201 of the Arizona Revised Statutes on April 17, 2018. The bids were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and general contractor responsiveness in demonstrating compliance with the project's SBE goal. All three bidders were deemed responsive.
The bids ranged from a low of $2,597,679 to a high of $4,375,312. The Engineer's estimate and the three lowest-priced, responsive, responsible bidders are listed below:
Engineer's Estimate: $2,655,046.35
Fire Protection Service Corporation dba Copperstate Fire Protection: $2,597,679
Firetrol Protection Systems, Inc.: $3,899,000
Kortman Electric, Inc.: $4,375,312
Contract Term
The term of the contract is expected to be within two years from the date of issuance of the Notice to Proceed. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The total fee for services will not exceed $2,597,679, including all subcontractors and reimbursable costs. The bid award amount is within the total budget for this project. Funding is available in the Public Works Department's Capital Improvement Program budget. Contract payments may be up to the contract limits for all rendered contract services, which may extend past the contract termination.
Location
200 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Public Works Department, and the City Engineer.