Title
Computer Aided Dispatch and Mobile Data Computer System - RFP 08-0603 -Amendment (Ordinance S-49541)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 125890 with Versaterm Public Safety, Inc. (Versaterm) to extend the contract term. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $4,899,348.
Report
Summary
This contract will provide ongoing maintenance for the CAD/911 System and is proprietary to Versaterm. Maintenance support is crucial to resolving system issues in a timely manner with few or no interruptions. In addition to collecting calls for service and dispatching, the system is integrated with the Department of Public Safety for vehicle and suspect information, accessing various state and national criminal justice networks to provide suspect or vehicle information to officers. The continued maintenance of the department's CAD/911 System is critical to ensure there are no interruptions to dispatchers that utilize the system to prioritize and record incident calls, identify the status and location of first responders and effectively dispatch priority calls for service. The additional funds will ensure the continuation of this service throughout the five-year extension of the contract term. The Application Software License Agreement portion of this contract is a perpetually renewing document until notice of termination is issued in accordance with the Agreement. The Application Software Support Agreement portion of this contract mirrors the term of this contract.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through June 30, 2028.
Financial Impact
Upon approval of $4,899,348 in additional funds, the revised aggregate value of the contract will not exceed $18,330,579. Funds are available in the Police Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-36018) on April 8, 2009;
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-38805) on May 16, 2012;
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-39735) on April 3, 2013;
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-40717) on April 2, 2014;
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-40837-AU) on May 28, 2014;
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-41972-F) on Aug. 26, 2015;
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-42565-F) on June 1, 2016;
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-42892-J) on Oct. 5, 2016;
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-43732) on June 28, 2017;
• Computer Aided Dispatch and Mobile Data Computer System - Contract 125890 (Ordinance S-49049) on Oct. 12, 2022.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.