Title
Contract Recommendation for Tire Emergency Field Service, On-Site Service, New and Retread Tires (Ordinance S-45936)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Border Recapping, LLC dba Border Tire; Charlie Case Tire, LLC dba Community Tire Pros; Coyote Tire Retreading, Inc.; Jack's Tire & Oil; Purcell Tire & Rubber Company; Redburn Tire Company, Inc.; Southern Tire Mart, LLC; The Goodyear Tire & Rubber Company; TY Cushion Tire, LLC; and YSA Motorsports, LLC dba Ride Now North Valley for vehicle and equipment tire field service, emergency on-site service, tire retread services, and purchase of new tires. These contracts will have an estimated aggregate expenditure of $32,775,000 over the life of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining approximately 6,500 vehicles and equipment ranging from off-road equipment, emergency response vehicles, passenger vehicles, refuse trucks, and other essential equipment and vehicles for all City departments. This contract will allow Public Works to maintain and replace vehicle and equipment tires as needed for maintenance and safety of City vehicles. The Aviation Department will also use this contract to purchase and maintain tires for various types of vehicles and equipment.
Procurement Information
Invitation for Bid (IFB) 20-FSD-011 was conducted in accordance with Administrative Regulation 3.10. Three groups were identified in the bid submittal with tire services as Group A, new tire purchases as Group B, and retread tires as Group C. Public Works received 10 bids covering all three groups. The offers were evaluated based on price, responsiveness to specifications, and responsibility to provide the required goods and services. All ten bids were recommended for contract award.
The award recommendation can be found in Attachment A.
Contract Term
The initial one-year contract term will begin on or about Sept. 1, 2019, with four option years in increments of up to one year, for a total contract option term of five years.
Financial Impact
The contracts will have a total estimated annual expenditure of $6,555,000, with an aggregate value not to exceed $32,775,000. Funds are available in the Public Works and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and Deputy City Manager Karen Peters, and the Aviation and Public Works departments.