Title
TruNarc Analyzer Equipment and Warranty Services Contract - RFA 26-0029 - Request for Award (Ordinance S-52651) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Thermo Scientific Portable Analytical Instruments Incorporated to provide TruNarc Analyzer Equipment and Warranty Services for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $953,079.
Additionally, request City Council grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion of indemnification and assumption of liability provisions in the documents pertaining to this transaction that otherwise would be prohibited by Phoenix City Code 42-18.
Report
Summary
This contract will provide TruNarc analyzer equipment and warranty services. These devices are utilized by specially trained officers to test drug evidence as part of the Controlled Substance Officer (CSO) program. The CSO program collaborates with the Maricopa County Attorney's Office, which allows the CSO to field test drug evidence and generate affidavits regarding the identity of the drug.
Thermo Scientific Portable Analytical Instruments Incorporated (Thermo Scientific), will provide warranty services on existing devices including the ability to procure related products, new analyzers and services.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition as Thermo Scientific solely manufactures and has patents on these analyzers, which protect the intellectual property of the TruNarc system and are fundamental to the performance standard required for the application of identifying drugs of abuse. Utilization of TruNarc analyzers also provides continuity of service.
Contract Term
The contract will begin on or about March 4, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $953,079 for the five-year aggregate term. Funding is available in the Police Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.