Title
Heavy Equipment Rental - State of Arizona Cooperative Contract - ADSPO 13-00002899 (Ordinance S-44851)
Description
Request to authorize the City Manager, or his designee, to access the State of Arizona Cooperative ADSPO 13-00002899 with Sunbelt Rentals, Inc., Herc Rentals Inc., and Earhart Equipment Corporation to provide citywide departments with heavy equipment rentals on an as-needed basis. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate value of this contract will not exceed $350,000.
Report
Summary
These citywide contracts will provide short-term and long-term rental access to a complete line of operated and non-operated heavy equipment, road maintenance equipment, and construction equipment. Rental equipment such as generators serve as back-up power sources that can be deployed to any site that suffers an extended power outage, forklifts are rented to move heavy equipment and pumps around, and occasionally, specialized heavy equipment that is not currently in our fleet is needed for operational or special projects, such as repairing basins or plant upgrades.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contracts were awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, chapter 43. Utilization of cooperative agreements allows the City to benefit from national government pricing and volume discounts.
Contract Term
The two-year contract will begin on or about July 1, 2018.
Financial Impact
This is a citywide contract. The two-year aggregate value of this contract will not exceed $350,000.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.