Title
Maintenance Services for Water Services Department Zeta Potential Analyzers - Amendment (Ordinance S-48766)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 146378 with Malvern Panalytical Inc., to provide additional time and funding to the agreement. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures included in this amendment will not exceed $50,000.
Report
Summary
The purpose of the amendment is to extend the term of the agreement for an additional two years to continue end-of-life maintenance and support while allowing the Water Services Department (WSD) time to perform a solicitation to replace existing equipment that is no longer supported. The additional time and funds will allow Malvern Panalytical to continue to provide maintenance, parts and support services which are critical to prevent system failures that would cause disruption of water delivery to City of Phoenix customers. The maintenance requires trained and certified technicians to conduct preventative maintenance and repairs on existing equipment, which are not limited to parts and consumables, for all equipment and testing processes.
This agreement is used by WSD for performing annual preventative maintenance on four Malvern Zetasizer Pro Analyzers, which supply critical information about the chemical dosages and physical processes occurring during the water treatment process. The Malvern Zetasizer Pro Analyzers are proprietary and there is only one known capable supplier of the goods and services, due to the unique nature of the requirement.
Contract Term
This amendment will extend the end date of the agreement term from June 30, 2022 to June 30, 2024.
Financial Impact
The initial authorization for Maintenance Services was for an expenditure not-to-exceed $100,000. An amendment increased the authorization for the agreement by $230,000. This amendment will increase the authorization for the agreement by an additional $50,000, for a new total not-to-exceed agreement value of $380,000.
Funding is available in the Water Services Department's Operating budget.
Concurrence/Previous Council Action
The City Council approved:
- Zeta Potential Analyzer Maintenance Agreement 146378 (Ordinance S-43616) on June 7, 2017; and
- Zeta Potential Analyzer Maintenance Agreement 146378 - Amendment (Ordinance S-47341) on March 3, 2021.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.