Title
Vehicle Wash Services - Requirements Contract - IFB 19-141 (Ordinance S-45954)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with US Metro Center Phoenix LLC dba Ultra Suds Car Wash; Foothills Car Wash LLC; True Blue Car Wash LLC; PacWest Energy LLC dba Jacksons Car Wash; Uptown Self Serve LLC dba Weiss Guys Express Wash; and 2831 Indian School LLC dba Rinse n Ride, to provide vehicle wash services to all City departments. Further request authorization for the City Controller to disburse all funds related to this item. The five-year aggregate value of the contracts will not exceed $600,000.
Report
Summary
These contracts will provide vehicle wash services, including labor, cleaning supplies, materials, equipment, and supervision necessary to clean City cars, trucks, SUVs, cargo and passenger vans, and Police Department mobile command and specialty vehicles. Services include both automated and hand wash services. The major user departments are the Police and Public Works departments.
Procurement Information
Invitation for Bid (IFB) 19-141 was conducted in accordance with Administrative Regulation 3.10. There were seven offers received by the Finance Department's Procurement Division on June 28, 2019. One offer was deemed non-responsive for providing pricing for services which differed from solicitation requirements. The six other offers are recommended for award to satisfy the City's need for multiple vehicle wash facilities, located throughout the city, in order to minimize travel time and serve all departments.
The Deputy Finance Director recommends that the offers from US Metro Center Phoenix dba Ultra Suds Car Wash; Foothills Car Wash LLC; True Blue Car Wash LLC; PacWest Energy LLC dba Jacksons Car Wash; Uptown Self Serve LLC dba Weiss Guys Express Wash; and 2831 Indian School LLC dba Rinse n Ride, be accepted as responsive and responsible offers.
Contract Term
The five-year contract term will begin on or about Oct. 1, 2019.
Financial Impact
The aggregate value will not exceed $600,000, with an estimated annual expenditure of $120,000. Funds are available in various Department's budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.