Title
Valley Youth Theatre - Architectural Services - AR00000026 (General Obligation Bond) (Ordinance S-52059) - District 7
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with DLR Group, Inc. to provide Architectural Services that include programming, study, site assessment design, and possible construction administration and observation services for the Valley Youth Theatre General Obligation Bond project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,000,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to design a new facility as a permanent home for the Valley Youth Theatre. The facility will include an Americans with Disabilities Act compliant 300-seat feature theatre plus a 99-seat studio theatre for smaller productions. Also included are office and meeting space, restrooms, rehearsal/workshop space, dance studios, galleries and space for set, costumes, prop shops and storage.
DLR, Group, Inc., services shall include, but not be limited to, coordinate with the City and Construction Manager at Risk (CMAR) during design, submit and retrieve all required documents to and from various agencies, coordinate all permits and approvals from the federal, state, county and local utility authorities, develop preliminary plans and renderings to present concepts and verify course of project, prepare and reconcile cost models and preliminary timelines for the project, develop project program to meet requirements of the City of Phoenix and Valley Youth Theatre, prepare necessary exhibits and make presentation to stakeholders, participate in City coordinated public information, public relation services and community outreach, develop studies to lead the recommended solutions during the decision-making process, address stakeholder and CMAR design/constructability review comments from milestone reviews, prepare construction cost estimates for each design phase milestone, review recommendations regarding cost models/GMPs provided by the CMAR contractor, perform value engineering, identify private and public utility easements, conduct geotechnical engineering and investigations of project site, investigate and design utilities and infrastructure for project development (including but not limited to water, sewer, and storm water), coordinate with CMAR in developing design documents, coordinate and submit design packages to CMAR to bid to subcontractors, design and prepare project plans and specifications for construction, work with City and stakeholders for space planning and layout requirements, work with stakeholders from various agencies as required, other services as required to support successful completion of the work and the City's and Valley Youth Theatre interests, and provide possible construction administration and observation services.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603, the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. A total of 11 firms submitted proposals and are listed in Attachment A.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for DLR Group, Inc. will not exceed $1,000,000, including all subconsultant and reimbursable costs.
Funding is available in the Arts and Culture Capital Improvement Program budget utilizing the General Obligation Bond funds. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Valley Youth Theatre
Council District: 7
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager David Mathews, the Arts and Culture Department and the City Engineer.