Title
Request Authorization to Enter into Applicant Agreement with Arizona Department of Emergency and Military Affairs for Palm Lane Storm Drain Mitigation Project (Ordinance S-47055)
Description
Request to authorize the City Manager, or his designee, to enter into an Applicant Agreement with the Arizona Department of Emergency and Military Affairs (Arizona DEMA) for the Palm Lane Storm Drain Mitigation Project. This agreement specifies rights and responsibilities between agencies and the ability for the City to request Arizona DEMA reimbursement costs associated with the 2017 Flood Mitigation Assistance Program. Further request to authorize the City Treasurer to accept all funds related to this agreement.
Report
Summary
The purpose of this Agreement is to specify the rights and responsibilities of Arizona DEMA in administering the distribution of 2017 Flood Mitigation Assistance (FMA) funds to the City of Phoenix (as the Subrecipient), as well as the rights and responsibilities of the City as the recipient of these funds.
To take advantage of an opportunity for additional funding to reduce local and regional costs of the project, the City applied for grant funding through the Federal Emergency Management Agency (FEMA) FMA program, administered by the Arizona DEMA. The project was successful in the grant process and was awarded $1,597,234 in Spring 2019, with the remaining project costs to be split equally between the City and FCDMC.
Arizona DEMA will provide the City with $1,597,234 of the costs expended for approved services, supplies and equipment incurred during the agreement term, as referenced in the 2015 Hazard Mitigation Assistance Guidance based on Arizona DEMA’s award letter in April 2019. The City will provide Arizona DEMA with complete documentation of all expenditures of funds provided under this Agreement as soon as such documentation becomes available to the City. The City will provide all necessary financial and managerial resources to meet the terms and conditions of receiving funds under this Agreement. The City will use the funds provided by Arizona DEMA and the matching contributions made by the City and the Flood Control District of Maricopa County (FCDMC) to acquire the services, supplies and equipment identified in the agreement.
The City and FCDMC agreed to construct the Palm Lane Storm Drain and to split the project costs 50/50 between the City and the FCDMC. The project consists of constructing a storm drain along Palm Lane between 28th Street and 31st Street. The City is the lead agency for the project.
Contract Term
The initial term of the Applicant Agreement is through March 22, 2021, with two, one-year options for the City to extend.
Financial Impact
The DEMA/FEMA grant will provide up to $1,597,234 toward the cost of the project.
Concurrence/Previous Council Action
- The City Council approved the IGA with the FCDMC for this project on April 20, 2016 (Ordinance S-42476).
- The Transportation and Infrastructure Subcommittee recommended City Council approval of the submission of an Arizona DEMA grant application and entering into an intergovernmental agreement with the FCDMC for this project by a vote of 4-0 on May 9, 2017 meeting.
- The City Council approved submission of an Arizona DEMA grant application and entering into an intergovernmental agreement with the FCDMC for the revised project scope and budget on June 21, 2017 (Ordinance S-43645).
- The Transportation, Infrastructure and Innovation Subcommittee recommended City Council approval to enter into an Applicant Agreement with Arizona DEMA by a vote of 3-0 on Oct. 7, 2020.
Location
The proposed storm drain is along Palm Lane between 28th Street and 31st Street.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Street Transportation and Public Works departments.