Title
Open Data Portal Hosting Annual Renewal (Ordinance S-48445)
Description
Request to authorize the City Manager, or his designee, to extend Contract 144640 with OpenGov, Inc. for the annual renewal of support and maintenance of the City's Open Data portal, in an amount not to exceed $350,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The City of Phoenix utilizes OpenGov, Inc. for its Open Data Portal, which provides transparent and easy-to-use data to residents and businesses regarding areas such as public safety, transportation, finance, energy and sustainability, libraries, parks, and arts and culture. The solution is a cloud-based platform that simplifies or eliminates on-premise storage, infrastructure, indexing, retrieval, data management, and presentation.
Included in this request is the addition of the Citizen Services module for the City Manager's Office and the Procurement Solicitation Development module and professional services for the Finance Department. The Citizen Services module provides a platform that assists with American Rescue Plan Act reporting and the Procurement Solicitation Development module is a collaborative tool that will facilitate procurement modernization as it helps develop consistent and efficient solicitations and contracts. Funding is for maintenance and support, technical assistance, hosting, and performance dashboards, including the additional modules. Failure to renew support and hosting for the portal would result in the City no longer having an open data site for residents and businesses who utilize the data for informational or data analytics purposes, and limit the City's ability to utilize this system's additional capabilities.
Contract Term
This contract was originally awarded with approval of annual maintenance and support to continue annually, as long as it is in the City's best interest. The City renews this contract annually, and this request is for the sixth year, ending Feb. 28, 2023.
Financial Impact
With the $350,000 in additional funds, the contract's revised aggregate value is approximately $1,304,147. Funds are available in the Information Technology Services and Finance departments and City Manager's Office operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.