Title
Lease and Power Usage Agreement for Data Center (Ordinance S-46783)
Description
Request to authorize the City Manager, or his designee, to extend the lease term and add additional expenditures to Contract 129031 with Iron Mountain Data Centers, LLC (Iron Mountain) for leased space and power for the City's data center in an amount not to exceed $9,069,830 over the new 10-year term. This request is for the Information Technology Services Department, on behalf of departments Citywide. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Since 2010, the City has leased data center space for a secondary data center to provide top tier data center services, as well as provide redundancy for systems for business continuity and disaster recovery. This request is to continue the lease and extend the contract for an additional 10-year term.
Iron Mountain provides space, power, cooling and physical security to the City's technology equipment supporting the enterprise network and departments' business systems. These systems include the core network, network security, internet, storage, telephony, and the majority of enterprise and departmental business applications. As the City's primary data center, it is critical in maintaining high availability and business continuity.
Contract Term
This request is to extend the contract term for 10 years through Aug. 31, 2030.
Financial Impact
The City has negotiated a 10-year extension of the lease at a lower rate than the final years of the current lease. The new 10-year term is for an amount not-to-exceed $9,069,830. Funds are available in the Information Technology Services Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Information Technology Services Department.