Title
Truck Scales Preventive Maintenance, Calibration and Repairs Contract (Ordinance S-44877)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mettler-Toledo, LLC to provide preventive maintenance, calibration, and repairs for Mettler-Toledo truck scales. The aggregate contract value including all option years will not exceed $225,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department uses contractual preventive maintenance, calibration, and repairs for truck scales installed at various water and wastewater treatment facilities. The truck scales measure the weight of trucks hauling processed solids before they leave the facilities. Solids hauling is regulated and requires weight documentation and reporting for State and City regulatory compliance.
Procurement Information
In accordance with City of Phoenix Administrative Regulation 3.10, normal competition was waived as a result of a Determination Memo citing that there is only one source for the necessary goods and services as the truck scale services are only provided by Mettler-Toledo.
The Water Services Department requests a waiver from Phoenix City Code section 42-18(C). Mettler-Toledo seeks to restrict the standard indemnification terms. Mettler-Toledo will only agree to defend and indemnify the City for liability arising out of Mettler-Toledo's sole negligent or willful acts, subject to further restrictions set by Mettler-Toledo to cap its liability. If the City Council approves this waiver, allegations of wrongdoing against the City or a third party will require the City to defend and resolve any litigation itself and the City may be responsible for any liabilities above Mettler-Toledo's established cap.
Contract Term
The contract term will be for 10 years, with one five-year option to extend, effective on or about July 6, 2018, with an end date of July 5, 2033.
Financial Impact
The aggregate contract value including all option years will not exceed $225,000. Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.