Title
Mid-Size Mower Lease, Maintenance and Repair Contract PKS-RFP-26-0050- Request for Award (Ordinance S-52337) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into a contract with Simpson Norton Corporation to provide mid-size lawnmowers and associated maintenance and repair services for the Parks and Recreation Department. Further, request to grant an exception pursuant to Phoenix City Code Section 42-18, authorizing indemnification or assumption of liability provisions that otherwise would be prohibited for the agreement. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1.65 million.
Summary
This contract provides the Parks and Recreation Department with 10 leased mid-sized mowers to increase efficiency and reduce costs by ensuring less equipment downtime and lower repair costs. The contract includes a service plan to cover maintenance and repairs.
Procurement Information
A Request for Proposal was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria, with a maximum possible point total of 1000:
Delivery & Logistics (0-400 points)
Pricing Proposal (0-300 points)
Qualifications and Experience (0-200 points)
Preventative Maintenance Schedule (0-100 points)
After reaching consensus, the evaluation committee recommends award to the following vendor:
Simpson Norton Corporation - 807 points
Contract Term
The contract will begin on or about October 15, 2025, for a six-year term with no options to extend the term.
Financial Impact
The aggregate contract value will not exceed $1.65 million.
Funding is available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.