Title
Award of Contract for Transit Landscape Maintenance Services - IFB PTD17-008 (Ordinance S-43567)
Description
Request to authorize the City Manager, or his designee, to award and enter into a contract with Mariposa Landscape Arizona Inc. (Vendor 3063767) for landscaping services for the Public Transit Department. Further request for the City Controller to disburse all funds in an amount not to exceed $1,880,646 over the life of the contract.
Report
Summary
The Contractor will be responsible for landscape maintenance services at the Department's seven transit centers, eight park and rides and three operating facilities. Additionally, the services will be provided throughout the light rail corridor, which is currently 16.5 miles. This work will include emergency, project-related, regular grounds and landscape maintenance services, or any combination thereof.
Procurement Information
IFB PTD17-008 was conducted in accordance with Administrative Regulation 3.10. There were three offers received on April 21, 2017. Low bids were based on the Total Estimated Contract Price for all five contract years. The three bids received were:
Mariposa Landscape Arizona Inc: $1,505,646
Artistic Land Management: $2,255,496
United Right of Way: $2,490,096
Contract Term
The initial contract term shall begin on or about July 1, 2017 and end on June 30, 2022.
Financial Impact
The aggregate contract value, including all option years and estimated additional services, shall not exceed $1,880,646 with an estimated annual expenditure of $376,130. Included in this amount is $75,000 per year estimated to be needed for additional services related to water line breaks, storm damage cleanup and landscape replacement, equipment repair and replacement, special event trash cleanup, etc. Additional services are billed at an hourly rate. Funds are available in the Public Transit Department's budget using Transportation 2050 funds.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.