Title
Aquatics Equipment and Supplies - IFB PKS 17-012517 (Ordinance S-43330)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with vendors to furnish aquatics equipment and supplies on an as-needed basis at the City's 29 operating swimming pools during the summer swim season. Further authorize the City Controller to disburse the funds for purposes of this ordinance.
Report
Summary
The City of Phoenix Parks and Recreation Department currently has 29 operating swimming pools during the open season with more than 500 part-time staff. During the season, the pools average more than 20,000 swim lesson participants and approximately 500,000 people attend the pools. The contractors shall furnish aquatic equipment and supplies for the Parks and Recreation Department on an as-needed basis for a two-year period with three one-year options to extend the Agreement at the sole discretion of the City staff. The equipment solicited in the contract falls into the following categories: aquatic sports equipment and supplies, and aquatic rescue equipment, swim lesson equipment, training supplies, and miscellaneous.
Procurement Information
The Parks and Recreation Department released Invitation for Bids (IFB PKS 17-012517) on Jan. 30, 2017 for aquatics equipment and supplies on an as-needed basis for use at the City's 29 operating swimming pools during the summer swim season. Four submittals were received for the IFB on Feb. 15, 2017, for aquatics equipment and supplies services. The following submittals were received:
*Lincoln Aquatics
*Recreonics
*The Lifeguard Store, Inc.
*Water Safety Products Inc.
The IFB was awarded to the following companies that submitted the lowest prices for aquatics equipment and supplies:
*Lincoln Aquatics
*The Lifeguard Store, Inc.
*Water Safety Products Inc.
Contract Term
The agreement term is for three years. Provisions of the contract may include two options to extend the term for up to one year each, which may be exercised by the City Manager or his designee.
Financial Impact
The initial three-year term of each contract will have a maximum contract capacity of $285,000 for the following vendors listed below:
Lincoln Aquatics - $60,000
The Lifeguard Store, Inc. - $25,000
Water Safety Products Inc. - $10,000
The two-year renewal option, if exercised, will provide an additional $190,000 in capacity, for a total maximum contract capacity of $475,000 each year over the five-year term of the contract, including all amendments. Contract payments may be made up to the contract limits for all rendered contract services.
The total amount of the contract not to be exceeded over the life of the contract is $475,000.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation Department.