Title
Automated Materials Handling System - RFP 18-040 - Amendment (Ordinance S-50090)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 148428 with Envisionware, Inc. to extend contract term. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed, request to continue using Ordinance S-48274. Further request authorization for an exception to Phoenix City Code section 42-18 to allow for inclusion of indemnification and assumption of liability provisions in the agreement that would otherwise be prohibited.
Report
Summary
This contract will provide installation and upkeep of an Automated Materials Handler (AMH) at the Burton Barr Central Library and the Mesquite Library. The AMH receives, checks in, and sorts incoming materials into bins, significantly reducing staff effort. Extending this contract will allow for its continuous use by the Library Department. Envisionware, Inc. has proposed industry standard indemnification and limitation of liability language that would require an exception under Phoenix City Code section 42-18.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through Aug. 31, 2025.
Financial Impact
The aggregate value of the contract will not exceed $1,042,468.09 and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Automated Materials Handling System 148428 (Ordinance S-44912) on Aug. 29, 2018;
- Automated Materials Handling System 148428 (Ordinance S-48274) on Jan. 26, 2022.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library Department.