Title
Water Purification Systems Service and Parts for Laboratory and Humidification System and Equipment - Contract Recommendation (Ordinance S-46725)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with J. Harris Industrial Water Treatment, Inc. dba Puretec Industrial Water for maintenance, service and parts of City-owned water purification systems to be used on an as-needed basis. The total fee for services will not exceed $111,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintenance and proper operation of water purification systems at the Phoenix Art Museum and the Phoenix Police Crime Laboratory. The Water Services Department is responsible for maintenance and proper operation of water purification systems and deionized water systems at its laboratories. Phoenix Police and the Water Services Department laboratories require reagent grade water for analytical testing. The Phoenix Art Museum requires humidification equipment for preservation of artwork. This contract will provide regular maintenance and repair of water purification systems, leasing deionized water systems, and supply of related equipment and parts. This contract will also provide scheduled maintenance and repairs on these systems and parts on an as-needed basis.
Procurement Information
Invitation for Bid 21-FMD-009 was conducted in accordance with Administrative Regulation 3.10. One offer was received by the Public Works Department on April 1, 2020. The offer was evaluated based on price, responsiveness to all specifications, and the responsibility to provide the required services. The offer submitted by J. Harris Industrial Water Treatment, Inc. dba Puretec Industrial Water for requested services, deionized water systems leasing, and parts for water purification systems was deemed fair and reasonable.
Puretec Industrial Water: $5,998.34
Contract Term
The initial one-year contract term will begin on or about July 1, 2020, with four option years to extend in increments of up to one year, for a total contract term of five years.
Financial Impact
The aggregate contract value including all option years will not exceed $111,000, including applicable taxes, with an estimated annual expenditure of $22,200. Funds are available in the Public Works and Water Services departments' operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services and Public Works departments.