Title
Purchase of Fluid Analysis Services IFB 25-FSD-022 - Request for Award (Ordinance S-51365) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Tribologik Corporation and Empire Southwest, LLC for the procurement of Fluid Analysis Services. Further request to authorize the City Controller to disburse all funds related to this item. The total value of these contracts will not exceed $193,810.
Report
Summary
The Public Works Department needs a fluid analysis contract to enhance the maintenance and efficiency of its fleet. Regular fluid analysis allows for early detection of wear and contamination, facilitating timely preventive maintenance that reduces costly repairs and downtime. This ensures the reliability and safety of our vehicles, supporting our commitment to efficient community service. Partnering with specialized vendors also provides access to expert analysis and advanced testing technologies, improving compliance and operational effectiveness.
Procurement Information
An Invitation for Bid (IFB) 25-FSD-022 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received two offers. Both offers was evaluated for responsibility and responsiveness under the specifications, with the vendors below recommended for award based on overall group total determining low bid.:
Tribologik Corporation: $1,875.75
Empire Southwest, LLC: $2,833.50
Contract Term
The contract will begin on or about November 1, 2024, for a three-year term, with two one-year options to extend.
Financial Impact
This contract will have an aggregate value of $193,810 over the life of the contract
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.