Title
Auditorium Bleacher Systems Installation and Maintenance Contract - COOP 25-0616 - Request for Award (Ordinance S-51923) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative agreement with Norcon Industries, Inc. to provide auditorium bleacher seating systems installation and maintenance services for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,506,000.
Report
Summary
This agreement will provide the Parks and Recreation Department with access to the Mohave Educational Services Cooperative (MESC) Contract 24E-NOR1-1016. MESC is an Arizona cooperative entity (Cooperative Agency). This adoption will ensure the Department's ability to provide a wide range of products and repairs including telescopic bleacher seating, telescopic platform seating, and fixed spectator seating while leveraging cooperative pricing. These products and services are essential to the operation of the Parks and Recreation Department gymnasiums and outdoor recreation areas.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. The MESC cooperative agreement offers the best prices for Telescopic Bleacher Seating, Telescopic Platform Seating, Fixed Spectator Seating Systems, and Repairs and aligns with the City's terms and conditions. The agreement was awarded using a competitive process consistent the City's procurement processes set forth in the Phoenix City Code, Chapter 43. This cooperative agreement is a procurement solution that offers competitive pricing by utilizing a percentage off of the manufacturer's retail price list.
Contract Term
The agreement will begin on or about June 1, 2025, and will expire on October 16, 2029, with a one-year option to extend.
Financial Impact
The aggregate agreement value will not exceed $1,506,000 for the five-year and four-month aggregate term. Funding is available in the Parks and Recreation Department's operating and Capital Improvement Program budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.