Title
Request Authorization to Enter Into Contracts with Arizona Food Bank Network, The Society of St. Vincent de Paul, St. Mary’s Food Bank Alliance, Salvation Army and Amend Contract 147513 with Selrico Services, Inc. (Ordinance S-46709)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Arizona Food Bank Network ($500,000), The Society of St. Vincent de Paul ($365,000), St. Mary’s Food Bank Alliance ($2,000,000) and Salvation Army ($135,000) to provide emergency food assistance to vulnerable populations impacted by COVID-19. The term of the contracts will begin on or about June 15, 2020 through Dec. 30, 2020. Additionally request authorization for the City Manager, or his designee, to amend existing contract 147513 with Selrico Services Inc. to add $300,000 in funding for additional home-delivered meals for senior citizens impacted by COVID-19 for an aggregate contract amount not to exceed $28,100,000 over the life of the contract. The aggregate value of the contract funding authorized by this item will not to exceed $3,300,000. Further request authorization for the City Controller to disburse all funds related to this item. One-time funding is provided through the Coronavirus Aid, Relief and Economic Security (CARES) Act. There is no impact to the General Fund.
Report
Summary
In response to the COVID-19 pandemic, the City of Phoenix Human Services Department has developed a food assistance plan to address the food needs of vulnerable populations and communities impacted by COVID-19. The plan addresses:
Access to healthy foods for impacted populations.
Infrastructure assistance regarding transportation, delivery with a focus on home delivery and storage of food.
Support for food banks and community agencies with increased operational costs.
This plan is aligned with the City Manager’s guiding principles and strategic plan to deploy CARES Act funding.
Below is a description of what services each agency will be responsible for:
Arizona Food Bank Network (AFBN) - provide financial support through grants for food distribution agencies demonstrating capacity for expanding distribution services due to COVID-19.
The Society of St. Vincent de Paul (SVdP) - purchase non-perishable food to replace supplies lost due to the suspension of the annual U.S. Postal Service Annual Canned Food Drive campaign. SVdP has a system in place to quickly distribute meals to large numbers of individuals, particularly given the emergency need for vulnerable populations due the COVID-19 environment.
St. Mary’s Food Bank Alliance (SMFBA) - cover increased costs due to COVID-19 for transportation, delivery, purchase of shelf stable food, warehousing and production. SMBFA is the primary transportation and delivery hub for 330 plus partner agencies within Phoenix.
Salvation Army - provide take-out meals and food boxes to vulnerable residents experiencing an increased need due to COVID-19. Salvation Army is one of the larger service providers for the most vulnerable, including programs for those experiencing increased food insecurity due to COVID-19.
Selrico Services Inc. - provides congregate and home delivered meal (HDM) services to elderly and disabled Phoenix residents. As a result of the COVID-19 pandemic, the City's senior centers are closed to the public, thus preventing seniors from obtaining congregate meals. To help address the gap in service, Selrico Services Inc. will provide additional HDMs in lieu of congregate meal service to seniors.
Procurement Information
Services may be procured, as needed, by utilizing procurement in accordance with Administrative Regulation 3.10 to implement and administer programs intended to prevent, prepare for and respond to the COVID-19 national pandemic.
Contract Term
The term of the AFBN, SVdP, SMFBA and Salvation Army contracts will begin on or about June 15, 2020 through Dec. 30, 2020. Contracts may be extended based on continuous need and available funding, which may be exercised by the City Manager or designee. The current five-year term of existing contract 147513 with Selrico remains unchanged but the additional expenditures authorized by this item must be incurred by Dec. 30, 2020 unless otherwise authorized.
Financial Impact
The funding breakdown is as follows:
Arizona Food Bank Network $ 500,000
The Society of St. Vincent de Paul $ 365,000
St. Mary’s Food Bank Alliance $ 2,000,000
Salvation Army $ 135,000
Selrico Services Inc. $ 300,000
The aggregate value of these contract funds shall not exceed $3,300,000. There is no impact to General Fund. One-time funding is provided through the CARES Act.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich, Deputy City Manager Karen Peters, the Human Services Department and the Office of Environmental Programs.