Title
Original and Aftermarket Refuse Truck Parts Agreements (Ordinance S-47685)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with: Amrep Manufacturing Company, LLC; Balar Holding Corp. dba Balar Equipment; BTE Body Company, Inc.; Short Equipment, Inc.; and Wastebuilt Environmental Solutions, LLC, for Original Equipment Manufacturer (OEM) and aftermarket refuse truck parts. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount is $10 million over the life of the agreements.
Report
Summary
The Public Works Department is responsible for maintaining approximately 285 refuse collection trucks. The City-owned refuse trucks require ongoing repairs and maintenance to ensure they are safe, efficient, and reliable for operation to provide refuse collection services to City residents. These agreements will allow OEM and aftermarket refuse truck parts to be purchased for regular maintenance and necessary repairs of the refuse truck fleet.
Procurement Information
Invitation for Bid 22-FSD-005 was conducted in accordance with Administrative Regulation 3.10. Five offers were received by the Public Works Department Procurement Services on April 14, 2021. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Amrep Manufacturing Company, LLC; Balar Holding Corp. dba Balar Equipment; BTE Body Company, Inc.; Short Equipment, Inc.; and Wastebuilt Environmental Solutions, LLC were deemed fair and reasonable.
The Award Recommendation can be found in Attachment A.
Contract Term
The one-year term of the agreements will begin on or about Aug. 1, 2021. The agreements will contain four, one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreements, including all option years, is $10 million, including all applicable taxes, with an estimated annual expenditure of $2 million. Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.