Title
Authorization to Enter Into Purchase Order Agreement with Med-Eng, LLC (Ordinance S-45865)
Description
Request to authorize the City Manager, or his designee, to proceed with a one-time purchase of two Explosive Ordnance Disposal (EOD) 9 bomb suits and one helmet for the Phoenix Police Department, Homeland Defense Bureau and to waive, or make an exception to PCC 42-18 (Phoenix City Code, Chapter 42 Risk Management, Contract provisions; indemnification prohibition) in order to enter into purchase order agreement. The aggregate value of this purchase will not exceed $51,325. Further request authorization for the City Controller to disburse all funds related to this item.
Report
SummaryThe Police Department requires the purchase of Explosive Ordnance Disposal (EOD) 9 bomb suits and one helmet for the Phoenix Police Department Homeland Defense Bureau. Currently, the department has two EOD 9 suits and one helmet, which are reaching the end of their life cycles. The purchase of the suits and helmet will provide the critical equipment required to safely enter an area with an explosive device. The equipment is designed to provide superior protection while also being ergonomically designed to allow the bomb technicians to move, climb and bend to safely and swiftly approach explosive devices.
Med-Eng, LLC submitted exceptions to the Purchase Order Terms and Conditions, Item 5, Indemnification. The exceptions do not foreclose all liability on the part of the vendor. The exception merely limits certain claims that may be brought against the vendor that may result from the use of the equipment. It does not release the vendor from its obligations under warranty for uniforms or equipment that are or may be defective.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Special Circumstance Without Competition Determination Memo citing Med-Eng, LLC as the supplier of the EOD 9 bomb suit and helmet that best meets the specification and performance standards of the Police Department. A Special Circumstance Without Competition Determination Memo was completed and approved by the Deputy Finance Director recommending the procurement with Med-Eng, LLC be accepted.
Financial Impact
The total cost of this equipment will not exceed $51,325. Funds are available in the Police Department's budget.
Concurrence/Previous Council Action
The one-time payment of $51,325 was adopted at the City Council Formal Agenda meeting on April 17, 2019 (Ordinance S-45539-23).
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.