Title
State Route 85 Landfill Monitoring Well - Design-Bid-Build Services - PW16810007 (Ordinance S-50903)
Description
Request to authorize the City Manager, or his designee, to accept Yellow Jacket Drilling Services, LLC as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Yellow Jacket Drilling Services, LLC for Design-Bid-Build Services for the State Route 85 Landfill Monitoring Well project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $218,327.
Report
Summary
The purpose of this project is to install a replacement monitoring well at the State Route 85 Landfill.
Yellow Jacket Drilling Services, LLC ’s services include, but are not limited to: furnishing of all materials, labor, equipment, transportation, and services for drilling, constructing, and equipping a monitoring well.
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Three bids were received on March 26, 2024. A Small Business Enterprise (SBE) goal has been waived for this project due to a lack of availability of SBE contractors for this type of work.
The Opinion of Probable Cost and the three lowest responsive, responsible bidders are listed below:
- Opinion of Probable Cost: $387,800
- Yellow Jacket Drilling Services, LLC: $218,327
- Mike's Drilling, LLC: $243,230.80
- K.P. Ventures Well Drilling & Pump Company, LLC: $312,846.59
The bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 90 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Yellow Jacket Drilling Services, LLC will not exceed $218,327, including all subcontractor and reimbursable costs.
Funding is available in the Public Works Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
28361 W. Patterson Road, Buckeye
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Public Works Department and the City Engineer.