Title
Mechanical Seals Contract - IFB-2425-WPP-664 Request for Award (Ordinance S-51518) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with DXP Enterprises, Inc., Phoenix Pumps, Inc., Pioneer Equipment, Inc. and Scott's Arizona Electrical Motor Repair PM LLC dba Pumpman Phoenix to provide mechanical seals for the Water Service Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $600,000.
Report
Summary
The contracts will provide supply of various new mechanical seals and related parts as well as repair services on an as-needed basis. Mechanical seals are used to support the operation and functionality of pumps and other water treatment and water production systems within the water services plant infrastructure.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Five vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendors:
Selected Bidders
DXP Enterprises, Inc.: five percent off catalog
Phoenix Pumps, Inc.: $279,256.90 (annually)/hourly service rate/two percent off catalog
Pioneer Equipment, Inc.: $73,114.00/hourly service rate/10 percent off catalog
Scott's Arizona Electrical Motor Repair PM LLC dba Pumpman Phoenix: $63,329.84/two percent off catalog
Additional Bidder
Arrowhead Pump and Supply
Contract Term
The contracts will begin on or about January 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contracts value will not exceed $600,000.
Funding is available in the Water Service Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.