Title
Head Start Birth to Five Program Meeting and Conference Facilities Qualified Vendors List (Ordinance S-44529)
Description
Request to authorize the City Manager, or his designee, to approve a Qualified Vendors List (QVL) and enter into contracts with eligible contractors to provide meeting and conference facilities for the Head Start Birth to Five Program. Further request authorization for the City Controller to disburse all funds related to this item for the life of the contract. Contracts will be entered into on an as-needed basis, in an amount not to exceed $1,500,000 over the life of the QVL.
Report
Summary
The Human Services Department (HSD) is seeking to establish a Qualified Vendors List (QVL) to provide meeting and conference facilities for the Head Start Birth to Five Program. Head Start programs prepare America's most vulnerable young children to succeed in school and in life beyond school. To achieve this goal, Head Start programs deliver services to children and families in core areas of early learning, health, and family well-being while engaging parents as partners every step of the way.
The City of Phoenix Head Start Birth to Five Program serves a total of 3,451 children in three service options. Head Start encompasses Head Start Preschool programs, which primarily serve three- and four-year-old children, and Early Head Start programs for infants, toddlers, and pregnant women in a home-based setting or through a Child Care Partner. Head Start services are delivered throughout the City of Phoenix which tailor the federal program to the local needs of families in our service area. The Head Start Birth to Five Program has an ongoing need to convene parents, staff and community partners for which meeting and conference facilities are needed.
Procurement Information
Request for Qualifications RFQu-18-EDU-20 was conducted in accordance with City of Phoenix Administrative Regulation 3.10 to establish a QVL. The Human Services Department received one offer on March 23, 2018.
The offer was determined to be responsive and responsible to the solicitation requirements.
The Evaluation Panel evaluated the offer on the following evaluation criteria: Facility Set-up; Facility Accommodations; Accessibility.
The following offeror met all solicitation criteria and is recommended to be placed on the QVL:
Contract Term
This QVL will be in effect from May 3, 2018 through May 2, 2023 with no options to extend.
Financial Impact
Contracts will be entered into on an as-needed basis, in an amount not to exceed $1,500,000 over the life of the QVL. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. No general funds are required.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Human Services Department.